INFORMATION FOR PARTICIPANTS

20 June - 22 June 2025
at Clayschool

11 Crombie St, Milton

EVENT FORMAT (New… again!)

We are now hosting our Clayschool Show’s at our very own home at 11 Crombie St, Milton. The event will run over 3 days including a Friday evening show opening and social night for our community & Clayschool followers, then from 12pm - 7pm Sat (in conjunction with Milton by Moonlight Twilight Markets) and 8am - 1pm Sunday (in conjunction with Milton Markets).

Key Changes to next show:

50 pots max per person: As the show runs over a few days students can make up to a maximum 50 pots per person. There is no minimum amount.

Please register on time: We will need to confirm numbers early to figure out layout of the space. We may utilise the vacant space next door for this show or the carpark, this will be confirmed at a later date but it would be good to have a firm idea of the numbers to know what we’re dealing with.

Registration fee $40: The registration fee will stay at $40 for this show. Whilst it is our own space, we will still need to pay for rent, catering, opening night drinks and marketing. Online registration is slightly more expensive due to processing fees. Please note we do not want students to share tables. Each entry is a one allocated 80cm x 80cm spot.

Commission is 20%: This covers extra studio costs and also price increases in electricity, bags and wrapping materials.

Important update to roster: If you do not signup for the roster your sales commission will increase to 50%. If everyone could please only signup to 1 shift initially and once we have made sure everyone has put their name down we will let you know when more spaces need filled. Thank you to those of you who consistently signup to more than 1 shift. If there are circumstances that prevent you from being there on the day please talk directly to Ray or Jen about this.

Friday 20th June Bump in: 2- 5pm

We have classes running on Friday morning so we will setup tables & table clothes after they have finished so you can bump in at 2pm. You will have access to your space from 2pm until 5pm to unpack your priced & coded work. You are encouraged to provide props (risers, stands and other props) to present your work in the best possible way, including having an appropriate number on display at any one time, crowded spaces devalue the work. Please limit the total number of pots to 50, at least half of these can be under the table and you can replenish when needed. A price guide will be provided, under priced work devalues everything we do.

Friday Night “Friends of Clayschool” Show Opening & Social event: 6pm - 9pm for mailing list subscribers and community.

We have found that there is quite a flurry for sales from our Clayschool supporters & friends at the beginning of each event. In order to avoid the long lines, we have decided to create a VIP event so our regular customers can get first pick at the best pots & easier parking in the area. If you have friends & family who would like to attend make sure they signup to our mailing list.

Show open for general public.

Saturday 12pm - 7pm
Sunday 8am - 1pm

Doors will open on the weekend and the event will be open to the public. We are hoping to capture some of the people who are visiting Milton Markets.

Please share the Facebook event

Pack away pots Sunday.

Pack up your work after 1pm Sunday. We may not have access to our own carpark like we usually do, so please be considerate while picking up your work.

REGISTRATION DATES

Registration, Artist Statements & Entry fee: 9pm, Sunday 18th May 25.
Registrations close after this date. We will not accept latecomers. Your payment will secure your entry and is non-refundable if you decide not to do the show at a later date.

Drop off all priced work & setup table prior to exhibition: 2pm - 5pm, Fri 20th June 25

Friday “Friends of Clayschool” Event: 6pm - 9pm, Fri 20th June 25

Clayschool Show: 12pm - 7pm, Sat 21st June | 8am - 1pm, Sunday 22nd June

Packup: 1pm - 3pm Sunday 22nd June.

CLAYSCHOOL SHOW FULL DETAILS

If you are new to the show or would like a run plan refresh…
PLEASE READ CAREFULLY THE TERMS AND CONDITIONS.

PRIOR TO EVENT

Registration & Entry Fee

We require a $40 entry fee (via bank transfer) or $45 (via online shop purchase) to participate in the show. This fee is for costs associated with rent, firing costs and also any other costs associated to the openings. The entry fee can be paid via a shop link after you register or you can send payment via bank transfer to avoid fees.

Bank Account details - These bank details are specifically for the show and are different from the regular Clayschool payment details.

Name: Raymond Cavill
ACC: 23405167
BSB: 124050
Reference: Your Name

Every student will need to register with their 3 letter code, your (Code) & Business name/name, Artist Statements & Entry Fee Payment when you fill in your applications. These are due on the 9pm, Sunday 18th May 25. Registration will close and we will not be able to take any latecomers after this date. 

If we have double up’s with the codes we will let you know and we can figure out an alternative.

After you have registered you will be sent to a payment page. Please make the payment straight away so we can keep a clear record of your entry or if you want to do a bank transfer click out of the shop page.

ROSTER

Participate in the running of the show - sign up a 'shift' on the sales desk or for setting up/packing up. This is a shared file and should update automatically. Please email If you have any issues accessing this. Please sign up for 1-2 roster places initially and then we will let everyone know via email if we need more spaces filled. If you do not signup for the roster your commission fee will be 50% of sales.

SIGN UP FOR ROSTER

MAKE YOUR WORK

Make up to 50 pieces of work for the show for each event. The maximum amount of pieces you can sell on the day is 50. We would like there to be no more than 20 items on the table at any one time. You can top this up during the day with items from your box under the table.

PREPARE WORK FOR SHOW

Tag your work with your code & a price tag. Each piece must have your code on it near the price tag so people at the cashier can easily identify your work.

Please do this before the setup day and NOT on the day of the exhibition. We sometimes have a few issues with stickers coming off work. This makes it difficult for the volunteers at the cash register to know who’s work it is and how to enter the work into the till/point of sale system. Please make sure your stickers are firmly attached with your codes & prices. If stickers are not firmly attached you could run the risk of these sales being lost. It is good for you to keep a record of what you are bringing to sell in case pieces are misplaced or lost.

If you have queries about prices and codes get in touch with Jen (0438 131 997) and I will talk you through the details or ask me at Clayschool when I’m there.

There will be half a table (approximately 800mm x 800mm) for you to exhibit 20 items of your work. You can store extra work in a container under the table and restock it as required. Please note - we will have people available on the day to restock your work, or you can do this yourself if you are around.

Drop off & setup up your tagged & priced work to Clayschool from 3pm - 5pm, Fri 20th June 25 prior to the show (if you are not available, arrange for a buddy from your class to setup your table or we can do it for you but you need to let us know).

If we are outside we may need to packup pots at the end of each day and setup again in the mornings before event openings.

ON THE DAYS

POST SHOW

There is a 20% commission which covers the organisation, studio costs, admin, banking fees, accounting and costs of paper bags & wrapping paper. This fee will be subtracted from your sales.

The commission is 50% if you do not signup to the roster.

Your 'takings' (minus the commission) will be calculated and transferred to you soon after the show. 

All unsold work can be collected after the event.

As this is a Clayschool show, Ray will have final say on how, where and what work will be displayed. The allocation of spaces and tables is random but in some circumstances work or tables may be rearranged to present a better overall presentation.

If you have questions please email hey@clayschool.com.au and please share the event on Facebook and Instagram.

Thanks everyone and can’t wait for another excellent show!